SPECIAL MEETING

October 10, 2006

CALL TO ORDER:

APPROVAL OF AGENDA FOR:               October 10, 2006 Special Meeting

INTRODUCTION OF MEMBERS:

CALL TO THE PUBLIC:                         Agenda Items only – 3 minute limit

APPROVAL OF MINUTES FROM:           None          

OLD BUSINESS:

1)     6.20 A - Private Roads Serving Single-Family, Multiple-Family and Commercial Developments

2)     6.20 B – Pre-Existing Non-Conforming Private Roads Serving Single-Family, Multiple-Family and Commercial Developments

3)     6.19 B – Lots to Have Access

4)     Crematories & Funeral Homes – Proposed Text Amendments

a)     Section 3.02 amend Cemetery definition – remove crematories

b)     Section 8.01 E remove crematories from item # 19

c)      Section 8.02 E remove crematories from item #4 

d)  Section 17.07 change location requirements

NEW BUSINESS:

1)     Crematories & Funeral Homes – Proposed Text Amendments

a)     Section 3.02 add Funeral Home definition

b)     Section 8.03 D add item #16 Funeral Homes with Crematory Services

c)      Section 9.01 B add item #16 Funeral Homes with Crematory Services

d)     Section 17.32 Special Use Requirements for Funeral Homes

e)     Review Section 6.27 Zone A prohibited uses list item #9

CALL TO THE PUBLIC:

ADJOURNMENT:

                               DRAFT MINUTES    

MEMBERS PRESENT:                 DAVE HAMANN, CO-CHAIRPERSON

JEAN ROOT, SECRETARY

                                                JIM ANDERSON

                                                DEBRA WIEDMAN-CLAWSON

MEMBERS ABSENT:                   JOHN LOWE, CHAIRPERSON                                           

OTHERS PRESENT:                    ANNETTE MCNAMARA, ZONING ADMINISTRATOR

                                                PHIL WESTMORELAND, ORCHARD, HILTZ & MCCLIMENT

                                                PAUL SIERSMA, CARLISLE/WORTMAN

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CALL TO ORDER

Dave Hamann called the meeting to order at 7:30 p.m.

APPROVAL OF AGENDA

Jean Root motioned to approve the October 10, 2006 special meeting agenda as amended.  Jim Anderson seconded.  Motion carried 4-0. 

INTRODUCTION OF MEMBERS

The members of the Planning Commission introduced themselves.  John Lowe was absent 

CALL TO THE PUBLIC

None heard.

APPROVAL OF MINUTES

No minutes to approve.

OLD BUSINESS

Section 6.20 A Pre-Existing Non-conforming Private Road Serving Single Family, Multiple-family and Commercial Developments

Dave Hamann addressed the Planning Commission.  He feels the Planning Commission has spent too much time on the proposed zoning ordinance text and they are still not comfortable with adopting text.  Dave Hamann handed out text for a proposed General Ordinance that would address pre-existing non-conforming private roads.  Dave Hamann feels this should not be in the zoning ordinance and should be put in the hands of the Board of Trustees.

Paul Siersma agreed that this is the seventh version and still is not a good fit.  He would like to work with Mike Kehoe on Dave Hamanns submittal of the General Ordinance.  He told the Planning Commission members that many communities deal with these roads through a General Ordinance.

Debra Wiedman-Clawson motioned to drop Section 6.20 from discussion and replace with the proposed General Ordinance to address pre-existing non-conforming private roads; forward to the Board of Trustees for comment on their October 12, 2006 agenda.  Roll Call:  Jim Anderson yes, Jean Root yes, Dave Hamann yes, Debra Wiedman-Clawson yes.  Motion Carried 4-0.

Section 6.20 B New Private Road Serving Single Family, Multiple-family and Commercial Developments

Debra Wiedman-Clawson motioned to drop from discussion until the Planning Commission receives Board of Trustees input on Section 6.20 A.  Jean Root seconded.  Motion Carried 4-0.

Section 6.19 B – Lots To Have Access

Debra Wiedman-Clawson motioned to drop from discussion until the Planning Commission receives Board of Trustees input on Section 6.20 A.  Jean Root seconded.  Motion Carried 4-0.

PROPOSED AMENDMENTS RELTATED TO CREMATORIES & FUNERAL HOMES

Section 3.02 amend Cemetery definition – remove crematories

The Planning Commission members are satisfied with this amendment.

Section 8.01 E remove crematories from item # 19

The Planning Commission members are satisfied with this amendment.

Section 8.02 E remove crematories from item #4

The Planning Commission members are satisfied with this amendment.

Section 17.07 change location requirements

The Planning Commission members are satisfied with this amendment.

NEW BUSINESS

PROPOSED AMENDMENTS RELATED TO CREMATORIES & FUNERAL HOMES

Section 3.02 add Funeral Home definition

The Planning Commission members are satisfied with this amendment.

Section 8.03 D add item #16 Funeral Homes with Crematory Services

The Planning Commission members dropped the proposed amendment.  They agreed allowing Funeral Homes with crematory services in the Highway Service as a use permitted by right would be sufficient.

Section 9.01 B add item #16 Funeral Homes with Crematory Services

The Planning Commission members agreed to change Section 9.01 per Mike Kehoe letter dated June 13, 2005 states For 9.01 B. I think it would be a better idea to have B. 16. read “Funeral homes subject to the requirements of 9.01 E. 10. and repeat the language of A. and B. of 17.31 and create a new subparagraph E. 10..  I think there is the potential for confusion when special use requirements and permitted use requirements are combined together in a special use section.  Although I admit it would duplicate the language itself, the creation of E. 10. puts those requirements directly within the commercial districts language and I think that would be better. 

Section 17.32 Special Use Requirements for Funeral Homes

The Planning Commission members dropped the proposed amendment.  They agreed allowing Funeral Homes with crematory services in the Highway Service as a use permitted by right would be sufficient.

Section 6.27 Zone A prohibited uses list item #9

The Planning Commission members are satisfied with this amendment.

Jean Root suggested a public hearing be held for all of the above proposed amendments related to Funeral Homes and Crematories.  The Planning Commission members agreed this was a good idea.

Jean Root motioned to hold a public hearing on November 28, 2006 @ 7:15 p.m. for Section 3.02 definitions for cemetery and funeral homes, Section 6.27 #9 Zone A prohibited uses, 8.01 E remove #6 from list, 8.02 E remove #4 from list, 9.01 B add #16 to list & 9.01 E add #10 to list subject to special requirements and 17.07 A remove crematories from A #1.  Debra Wiedman-Clawson seconded.  Motion Carried 4-0.

Set a date for Special Meeting

Jean Root motioned to schedule a special meeting for November 13, 3006 @ 7:30 p.m. agenda items to be determined at the October 24, 2006 meeting.  Jim Anderson seconded.  Motion Carried 4-0.

CALL TO THE PUBLIC

None heard.

ADJOURNMENT

Debra Wiedman-Clawson motioned to adjourn the meeting at 9:50 p.m.  Jean Root seconded.  Motion carried 4-0.