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BOARD
OF TRUSTEES PLANNING
COMMISSION AGENDA JOINT
MEETING July
8, 2009 7:00
p.m. CALL TO ORDER: APPROVAL OF AGENDA FOR: July 8, 2009 Joint Board of Trustees &
Planning Commission
Meeting INTRODUCTION OF MEMBERS: CALL TO THE PUBLIC:
Agenda Items only – 3 minute limit APPROVAL OF MINUTES FROM: 1)
Parks
& Recreation Discussion NEW BUSINESS:
CALL TO THE PUBLIC: ADJOURNMENT: DRAFT MINUTES - PC PLANNING COMMISSION JOINT MEETING JULY 8, 2009 7:00 P.M. MEMBERS PRESENT:
JOHN LOWE, CHAIRPERSON
JEAN ROOT, SECRETARY & ACTING CO-CHAIR BOB HANVEY JERRY SIDLAR JIM MURRAY MEMBERS ABSENT:
NONE OTHERS PRESENT:
ANNETTE
MCNAMARA, ZONING ADMINISTRATOR
LUCY FORTIN, CARLISLE/WORTMAN DEB MIKULA, HOWELL AREA
PARKS/RECREATION AUTHORITY ****************************************************************** CALL TO ORDER John Lowe called the meeting to order at 7:07 p.m. Pledge
of Allegiance APPROVAL OF AGENDA Jerry Sidlar motioned to approve the July 8, 2009 joint
meeting agenda. Jim Murray
seconded. Motion
Carried 4-0. INTRODUCTION OF MEMBERS The members of the Planning Commission introduced
themselves. Jean Root arrived @
7:20 p.m. CALL TO THE PUBLIC John Lowe opened the call to the public. No response. John Lowe closed the call to
the public. APPROVAL OF MINUTES No minutes to approve. OLD BUSINESS Parks & Recreation Discussion Bob Hanvey stated the reason
for the joint meeting between the Board of Trustees and Planning Commission
is to clarify the relationship between Howell Area Parks & Recreation
Authority (HAPRA) and Deb Mikula gave a history of
the Authority. In September 2008
the HAPRA Master Plan was approved by Carlisle/Wortman Associates, Inc.,
City of Bob Hanvey said the
facilities in The main concerns brought up
at the meeting were. If Lucy Fortin answered yes,
until another arrangement is made. Do Deb Mikula answered it would
be part of a lease agreement between If Lucy Fortin answered yes, and
the amendment must be approved by the other participating municipalities. If Lucy Fortin answered it
should not. If another participating
municipality applied for money at the same time as Deb Mikula answered the
municipality would need the blessing of HAPRA.
If If one of the participating
municipalities pays more money to HAPRA than Deb Mikula answered no, again
your representative, Paula Wyckoff has to lobby. Charles Musson, Lucy Fortin answered no. If Jim Barnwell answered yes and
noted that Has HAPRA applied for any
grant money yet? Deb Mikula answered no. Who will maintain what is
purchased with a HAPRA Master Plan grant? Lucy Fortin answered it
depends on who owns it and if there is a lease agreement with HAPRA.
Also if maintenance is part of the lease agreement. What happens to a funded
project in Lucy Fortin answered the
project will remain with HAPRA in perpetuity. If the residents vote to
approve a millage and later Lucy Fortin answered yes. How long would it take if Deb Mikula answered two
years. Concern was expressed
regarding past experience with the Howell Area Parks & Recreation.
It became anti user friendly. It
was difficult for citizens to use the facilities for organized recreation.
Is this how HAPRA will operate? Deb Mikula answered no. Deb Mikula noted that grants
are due in April 2010 and this is a prime time to get going on this. Bob Hanvey noted to the group
that because the Marion Township Master Plan references HAPRA Master Plan
the Planning Commission should have input into whether the HAPRA Master Plan
is adopted by the Marion Township Board of Trustees. Lucy Fortin said it isn’t
necessary to have the Planning Commission make a recommendation. Jean Root wants to know why
the Planning Commission is spending time on this if they have no authority
and the Board of Trustees approves what the Recreation Committee recommends. The Board of Trustees
motioned to approve the HAPRA Master Plan. Lucy Fortin noted the Board
of Trustees will now have to take care of the following.
Also the MDNR Grants
Management will need a resolution from HAPRA stating that they accept and
authorize their participating communities to adopt the HAPRA Master Plan as
their own. Update on Gazebo for John Lowe summarized for the
Board of Trustees changes made to the site plan for the park and the style
and placement of the proposed gazebo. He
is not asking for any approvals, just giving information for the Board of
Trustees to think about. NEW
BUSINESS: No new business. CALL TO THE PUBLIC John Lowe opened the call to the public. John Lowe, Planning Commission Chair is canceling the July
28, 2009 regular meeting due to lack of business.
The Planning Commission members agreed.
The next Planning Commission meeting will be held on the regular
date, August 25, 2009. John Lowe closed the call to the public. ADJOURNMENT Jean Root motioned
to adjourn the meeting at 9:05p.m. Jim
Murray seconded. Motion
Carried 5-0.
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