Call
to Order
Members Present/ Members Absent
Call to the Public
2.
Consent Agenda
a.)
Approval of
b.)
Assessing Report
c.)
Complaint Report
d.)
DPW Report
e.)
Treasurers Report
f.)
Zoning Report
g.)
h.)
i.)
Frohm & Widmer, Inc. Invoice ($1,600)
3. Burnham & Flower
Insurance Presentation
4. ZBA Alternate Appointments
5. Planning Commission Appointments
6. Crystalwood/Foxfire
7. R.A. Johnson & Sons, Inc. Invoice ($900)
8. Down Spout Drainage
9. Poverty
Guidelines/Application
10. Spark
12. Highland-Howell
13. Planet Aid, Inc. Letter
14. County Commissioner District Change
15. December 22nd
Meeting
16. Prusak Closed Session
Correspondence/
Updates:
·
Pending Litigation
·
Copperfield
Call to the Public
Adjournment
MINUTES
DECEMBER 8, 2011
MEMBERS PRESENT:
Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Paula
Wyckoff, and Travis Hodge
BOARD MEMBERS PRESENT
The board members introduced themselves.
CALL
TO THE PUBLIC
Tammy Beal asked to have
items #15 and #16 moved after the last call
to the public. Paula
Wyckoff motioned to approve the agenda as amended.
Les Andersen seconded. Motion
carried 7-0.
CONSENT
AGENDA
Les
Andersen motioned to approve the consent agenda.
Paula Wyckoff seconded. Roll
call vote: Lowe, Lloyd, Beal,
Hanvey, Wyckoff, Andersen, Hodge—all yes.
Motion carried 7-0.
BURNHAM
& FLOWER INSURANCE PRESENTATION
Larry
Clever, Account Manager from Burnham & Flower, was present to review a
proposal for liability insurance and enhancements to the PAR plan.
Tammy Beal said Brown & Brown was going to submit a proposal by
December 1, but nothing has been received.
Tammy
Beal motioned to approve the proposal from Burnham & Flower and include
Options C, E, and F, for a total of $29,205.
Les Andersen seconded. Roll
call vote: Wyckoff, Hodge, Hanvey,
Lloyd, Beal, Andersen, Lowe—all yes. Motion
carried 7-0.
ZBA
ALTERNATE APPOINTMENT
Tammy
Beal motioned to appoint David Schoolcraft as an alternate to the Zoning Board
of Appeals. Les Andersen seconded.
Motion carried 7-0.
PLANNING
COMMISSION APPOINTMENTS
Bob
Hanvey nominated Jim Murray to the Planning Commission for a three-year term
through December 2014. Paula Wyckoff
motioned to approve the nomination of Jim Murray.
Tammy Beal seconded. Motion
carried 7-0.
Bob
Hanvey nominated Jerry Sidlar to the Planning Commission for a three-year term
through December 2014. Travis Hodge
motioned to approve the nomination of Jerry Sidlar.
Les Andersen seconded. Motion
carried 7-0.
CRYSTALWOOD/FOXFIRE
Bob
Hanvey passed out a proposed agreement between MHOG and Marion Township.
The MHOG Board will discuss at its December 21 meeting.
No action required at this time.
RA
JOHNSON & SONS, INC. INVOICE
Dan
Lowe motioned to approve the invoice from RA Johnson & Sons, Inc. for $900.
Les Andersen seconded. Roll call
vote: Beal, Andersen, Hodge, Wyckoff,
Lowe, Hanvey, Lloyd—all yes. Motion
carried 7-0.
DOWN
SPOUT DRAINAGE
Scott
Lloyd will provide specifications and get quotes from Ron Musial and Steve Ott for the board to review at the January meeting (AI #1.)
POVERTY
GUIDELINES/APPLICATION
The
board reviewed three options for the Board of Review’s use.
Tammy Beal motioned to use the sample form provided by the State of
Michigan. Travis Hodge seconded.
Motion carried 5-2 (Hanvey/Lowe—no.)
SPARK
A
copy of the sample agreement is in the packet.
Bob Hanvey said the township hasn’t received a copy of the contract
between the EDC and SPARK to review.
CEMETERY
DONATION
Tammy
Beal updated the board on her recent discussion with the Pruitts.
The Pruitts don’t want to donate the entire acre.
Dan Lowe said anything less than an acre is too small.
Scott Lloyd motioned to have the clerk convey to the Pruitts that the
township needs at least one acre for the cemetery, and to offer them a total of
20 burial plots. Les Andersen
seconded. Motion carried 6-1
(Beal—no.)
HIGHLAND-HOWELL
Bob
Hanvey updated the board on this item. A
copy of the Order of Dismissal is included in the packet.
PLANET
AID, INC. LETTER
A
copy of a letter from the zoning administrator to Planet Aid is included in the
packet.
The board members agreed with sending the letter.
COUNTY
COMMISSIONER DISTRICT CHANGE
Les
Andersen motioned to adopt a resolution to accept the new County Commissioner
Districts and House District 47 (formerly District 66.)
Travis Hodge seconded. Roll
call vote: Hanvey, Lowe, Wyckoff,
Beal, Lloyd, Hodge, Andersen—all yes. Resolution
passed 7-0.
CORRESPONDENCE/UPDATES
Bob Hanvey received a call from Pat Gibbons
regarding limestone at the Mason Road pump station.
Dan Lowe will take a look and discuss with Pat and Marcel
(AI #2.)
CALL
TO THE PUBLIC
No response.
PRUSAK CLOSED
SESSION
At 8:58
pm, Les Andersen motioned to go into a closed session to consult with the
township attorney regarding the Prusak case on settlement strategy in connection
with specific pending litigation because an open meeting would have a
detrimental financial effect on the litigation or settlement position of the
township. Paula Wyckoff seconded.
Roll call vote: Hodge, Beal,
Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.
Motion carried 7-0.
Les Andersen
motioned to come out of closed session at 9:36 pm.
Tammy Beal seconded. Roll
call vote: Beal, Andersen,
Les Andersen
motioned to direct attorney, Mike Kehoe, to proceed as directed in closed
session concerning the Prusak litigation. Scott
Lloyd seconded. Roll call vote:
Lloyd—yes; Beal—yes; Hodge—yes; Andersen—yes; Hanvey—no;
Lowe—no;
DECEMBER
22 MEETING
Tammy Beal
motioned to cancel the December 22 Board of Trustees meeting.
Les Andersen seconded. Motion
carried 7-0.
ADJOURNMENT
Tammy Beal
motioned to adjourn at 9:40 pm. Les
Andersen seconded. Motion carried 7-0.