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MARION TOWNSHIP PUBLIC HEARING There will be a Public Hearing @ 7:00 pm for a Special Assessment for Loves Creek and Sesame Drive.
Regular Meeting - Agenda and Draft Minutes December 8th, 2005 CALL
TO ORDER: PLEDGE OF ALLEGIANCE: MEMBERS
PRESENT/ ABSENT: CALL TO THE PUBLIC: Agenda Items Only – 3 minute limit 1. Consent Agenda All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. a.) Approval of Agenda
b.) Approval of November 10, 2005 Minutes
c.) Approval of December 1, 2005 Special Meeting Minutes
d.) November 14, 2005 Planning Commission Special Meeting Report
e.) November 22, 2005 Planning Commission Special Meeting Report
f.) Treasurers Report
g.) DPW Report
h.) Zoning Report
i.) 2. Audit Presentation Approval 3. Peavy
Force 4. Text
Amendment Z-38-05(TXT 25-04;Section 6.18 F#1&G-Condomium Projects) 5. Text
Amendment Z-39-05(TXT 07-04;Section 8.01 F# 6&7-Rural Residential
District) 6. Text
Amendment Z-40-05(TXT 23-04;Section 8.02 F# 6&7- Suburban Residential
District) 7. Text
Amendment Z-42-05(TXT 05-04;Section 6.19 B-Access Controls) 8. Text
Amendment Z-41-05(TXT 21-04;Section 3.02 Landscaping Definitions) 9. 11.
Social Security Privacy Policy/Public Act 454 of 2004 (MCL 445.81) 12.
Zoning Board of Appeals Cost Analysis 13.
Charter Communications Franchise Agreement 14.
Recreation Authority Articles of Incorporation 15.
Black Dot/Cingular 16.
Lighting at the Pump Stations 17.
Clark Hill Invoice John Lowe(Jan. 2006) and
Dan Rossbach (Jan. 2006) for Three Year Terms. 19.
Reappointing Planning Commission Members; James Anderson (Dec.
2005),
Debra Weidman-Clawson (Jan. 2006) for Three Year Terms. 20.
21.
ZBA Report 22.
23. Meals & Wheels Contribution For the Good of the Township Call to the Public Adjournment DRAFT MINUTES
MEMBERS PRESENT:
Bob Hanvey, Sue Lingle, MEMBERS
ABSENT: None OTHERS PRESENT: Annette McNamara, Zoning Administer
Phil
Westmoreland, OHM CALL TO ORDER
Bob Hanvey called the meeting to order at PLEDGE TO FLAG
MEMBERS PRESENT The members of the board introduced
themselves. CALL TO THE PUBLIC None. CONSENT AGENDA AUDIT PRESENTATION APPROVAL Ken Palka and Chris Arsenault from
Pfeffer, Hanniford & Palka, presented the board with the audit. Mr. Palka said they are issuing an unqualified opinion and the audit process went very well. Mr. Palka highlighted some of the funds, including the General Fund budget to actual, the Water New User fund, and the Sewer Fund. The auditors have four comments for the board: (1) the township policy handbook section on retirement benefits’ payment of premium should be clarified; (2) escrow funds should be kept in a separate fiduciary fund rather than as part of the general fund; (3) interfund payables; (4) sewer O&M fund has accumulated significant losses over the past four years and user charges and
rates should be reviewed. Tammy Beal motioned to approve the audit presented by Pfeffer, Hanniford & Palka. Sue Lingle seconded. Motion carried 5-0. Sue Lingle provided the board with
copies of the warranty deed transferring the park at Lake Road over to the township. Sue Lingle motioned to adopt a resolution to accept the donation of the park from Fred Brown.
Tammy Beal seconded. Roll
call vote: Dan Lowe, Tammy Beal,
Bob Hanvey, Sue Lingle, Dave Hamann
—all yes. Resolution passed
5-0. PEAVY FORCE Phil Westmoreland said they are ready to go out to bid the 1st week of January, and he has permits for the township to sign.
Sue Lingle motioned to approve payment of $4,292 to OHM.
TEXT AMENDMENTS Bob Hanvey asked Section 6.18 F 1 & G—Condominium Projects; Section 8.01 F 6 & 7—Rural Residential District; Section 8.02 F 6 & 7—Suburban Residential District; Section 6.19 B—Access Controls; and Section 3.02—Landscaping Definitions. The Planning Commission, the township planner, and the township attorney have reviewed the text amendments. Mr. Hanvey provided some suggestions for the amendments, and will send this information in a formal memo to the
zoning administrator. After
discussion, to the Planning Commission for its
December 27 meeting. Sue Lingle
seconded. Motion carried 5-0. HOWELL TOWNSHIP/MARION TOWNSHIP
JOINT PARK Bob Hanvey reported on the progress of this project. Mr. Hanvey met with Maureen Cross and they would like to start the process by determining what the two
townships want to do with respect to the well houses.
LOVE’S CREEK/SESAME DRIVE No action is required on this
agenda item. SOCIAL SECURITY PRIVACY POLICY There is a requirement that the township adopt a Social Security Privacy Policy by the end of the year. The sample policy from the MTA is 18 pages.
Mike Kehoe is working on a two-page version.
until the board’s ZONING BOARD OF APPEALS COST
ANALYSIS The cost analysis shows approximately $600 per meeting, and the township is only charging $200. It was suggested that there be a two-case minimum before scheduling a meeting. Sue Lingle is concerned about making applicant’s wait two months.
the township start enforcing the ordinance on ZBA applications and review the average again in six months and make a decision on raising the fee.
Dan Lowe seconded. Motion
carried 5-0. CHARTER COMMUNICATIONS FRANCHISE
AGREEMENT Bob Hanvey said the township received a new franchise agreement from Charter that is very different from the previous one. Mr. Hanvey sent it to the attorney
for review. franchise agreement and return it
to the board. Tammy Beal
seconded. Motion carried 5-0. HOWELL AREA RECREATION AUTHORITY
ARTICLES OF INCORPORATION Sue Lingle motioned to adopt a resolution approving the Howell Area Recreation Authority Articles of Incorporation. Tammy Beal seconded.
Roll call vote: Bob
Hanvey, Resolution passed 4-1. BLACK DOT/CINGULAR Bob Hanvey provided the board
members with the latest offer from Black Dot/Cingular.
the offer.
Sue Lingle seconded. Motion
carried 5-0. LIGHTING AT PUMP STATIONS Daniel Martin, cul-de-sac. There have been incidents with drugs, firearms, etc. Dan Lowe suggested putting up gates. Bob Hanvey said all of the pump stations
should be lighted. Security.
Bob Hanvey said probably not. station issues.
Tammy Beal seconded. Motion
carried 5-0. CLARK-HILL INVOICE Roll call vote: Dan
Lowe, ZBA REAPPOINTMENTS Sue Lingle motioned to reappoint Larry Fillinger to the Zoning Board of Appeals. Tammy Beal seconded. Motion carried 5-0. Sue Lingle motioned to reappoint
John Lowe to the Zoning Board of Appeals.
Motion carried 5-0. Sue Lingle motioned to reappoint
Dan Rossbach to the Zoning Board of Appeals.
Motion carried 5-0. PLANNING COMMISSION REAPPOINTMENTS Tammy Beal motioned to reappoint Jim Anderson to the Planning Commission. Dan Lowe seconded. Motion carried 5-0. Motion carried 5-0. ZBA REPORT Dan Lowe reported that one case was heard by the ZBA at the December 5 meeting, requesting a side yard setback for a house and deck.
Both variances were granted. The township office will be closed the day after Christmas and the date after New Year’s. The question is what to do for the Thursdays prior to the holidays. After discussion, Tammy Beal motioned to have each staff member work either the Thursday before the Christmas
holiday or the Thursday before the New Year’s holiday.
Motion carried 5-0. Bob Hanvey said the township received a request from the Livingston County Senior Nutrition Program for a contribution. The program currently provides service for approximately 20 township residents. Tammy Beal motioned to approve a contribution of $1,000 for
Livingston County Senior Nutrition Program.
Roll call vote:
FOR THE GOOD OF THE TOWNSHIP Bob Hanvey said the fire department and 911 are trying to get some siren systems installed throughout the county. The actual tower and siren is approximately $18,000 per unit. There is a $7,000 cost for the central equipment that would work with all of the towers.
The fire department will be doing a coverage analysis.
federal grants or if it could be
funded by the millage. Bob
Hanvey will check. CALL TO THE PUBLIC Daniel Martin, ordinance.
Bob Hanvey will provide Mr. Martin with a copy. Charlie Musson, Verizon has been approved to co-locate on the township tower, but work won’t be done until after the Super Bowl. Mr.
Musson also suggested that township representatives attend a public forum to
be held by the Parks
and Open Space Advisory Board on December 14 from Daniel Martin, service
and he’s been cutting it. ADJOURNMENT
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