BOARD OF TRUSTEES  

AGENDA and DRAFT MINUTES

                                                 November 29, 2007 

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of November 8, 2007 Regular Meeting Minutes

b.)    Howell Parks & Recreation Report

c.)    Investment Report

3.      Hazard Mitigation Plan (Ordinance Approval)

4.      FEMA-National Flood Insurance Plan Ordinance

5.      Audit Presentation

6.      Recycle Livingston Agreement

7.      Poverty Exemptions Guidelines

8.      2008 Bids for Legal Advertising

9.      P.A.  116 Application

10.  Carlisle/Wortman Associates, Inc. Charity/Organization

11.  FOIA Resolution

12.  Howell AERIE #3607 Fraternal Order of Eagles/Howell Auxiliary #3607 Fraternal Order of Eagles Co-Liquor Licensees

Correspondence/ Updates

      Norton Road Bridge

      New Logo/Flag

      Marion Township Sponsored Christmas Tree

For the Good of the Township

Call to the Public

Adjournment

                                                            DRAFT MINUTES

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff, Dave Hamann, Tammy Beal, Les Andersen, Travis Hodge, and Dan Lowe

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Phil Westmoreland , OHM

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:02 p.m.  

PLEDGE TO FLAG

MEMBERS PRESENT/ABSENT

The members of the board introduced themselves.

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Tammy Beal motioned to approve the agenda as amended.  Les Andersen seconded.   Motion carried 7-0.

CONSENT AGENDA

Dave Hamann motioned to approve the consent agenda.  Travis Hodge seconded.  Motion carried 7-0.

HOWELL AERIE #3607 FRATERNAL ORDER OF EAGLES/HOWELL AUXILIARY #3607 FRATERNAL ORDER OF EAGLES CO-LIQUOR LICENSEES

Representatives from the Eagles said that each auxiliary has to be named as a co-licensee on the liquor license to avoid penalties and/or fines.  This request does not involve any change in the group’s activities.

Tammy Beal motioned to adopt a resolution to add Howell Auxiliary #3607 Fraternal Order of Eagles as co-licensee on dance permit in conjunction with 2007 club-licensed business, located at 141 Schroeder Park , Howell , MI 48843 , Marion Township , Livingston County .  Paula Wyckoff seconded.  Roll call vote:  Hamann, Lowe, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Resolution passed 7-0.

HAZARD MITIGATION PLAN

Tammy Beal motioned to adopt a resolution to approve the Hazard Mitigation Plan developed by Livingston County .  Les Andersen seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Hamann, Beal, Andersen, Lowe—all yes.  Resolution passed 7-0.

FEMA ORDINANCE

Dan Lowe said he has the name of the person from MDEQ who is responsible for the maps, and is waiting to hear from him.  Jack Lowe asked if Les Thomas had responded back to the board regarding issues discussed at the previous meeting.  Tammy Beal said yes.  Charlie Musson said that Jack Lowe had an invitation to meet with representatives from MDEQ, and he would be willing to go with him.  Bob Hanvey offered to provide Mr. Musson with a copy of the map for his property (AI #1.)   Jack Lowe said the elevations are still inaccurate; the contours are incorrect. 

Dan Lowe motioned to table approval of the FEMA general ordinance #07-04 until the next meeting.  Motion failed due to lack of second.

Tammy Beal motioned to adopt a resolution to approve the FEMA general ordinance #07-04, authorizing Livingston County to be the enforcement agency.  Paula Wyckoff seconded. 

Discussion:  Dave Hamann asked what the appeal procedure is for general ordinances.  Bob Hanvey said he wasn’t sure.  Dan Lowe asked if the roll call votes will include names.  Tammy Beal said yes.

Roll call vote:  Beal—yes; Hanvey—yes; Hodge—yes; Andersen—yes; Lowe—no; Wyckoff —yes; Hamann—yes.  Resolution passed 6-1.

RECYCLE LIVINGSTON AGREEMENT

Bob Hanvey said the agreement has been reviewed by the attorney.  The $1000 can be taken from the NPDES Phase II budget and will contribute to Recycle Livingston’s capital improvement project to install industrial three-phase power at the recycling center.  Travis Hodge motioned to adopt a resolution to approve the agreement to assist with the capital improvement project in the amount of $1000.  Dave Hamann seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff , Beal, Hamann, Hodge, Andersen—all yes.  Resolution passed 7-0.

2008 BIDS FOR LEGAL ADVERTISING

Les Andersen motioned to adopt a resolution to accept the bid from the Livingston County Daily Press & Argus for legal advertisements to be published on Fridays unless otherwise necessary.  Paula Wyckoff seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Hamann, Wyckoff —all yes.  Resolution passed 7-0.

POVERTY EXEMPTION GUIDELINES

Bob Hanvey said this item requires further discussion.  The township will be required to provide an asset test to the Board of Review.  Mr. Hanvey will prepare an asset test for review at the next meeting (AI #2.)

PA 116 APPLICATION

Bob Hanvey said he will prepare information for the board’s review at the next meeting (AI #3.)

CARLISLE/WORTMAN ASSOCIATES, INC. CHARITY/ORGANIZATION

Carlisle/Wortman Associates, Inc. asked the township for suggestions for its annual charitable contribution.  Dave Hamann motioned to suggest that Carlisle/Wortman consider the United Way Livingston County for its charitable contribution.  Les Andersen seconded.  Motion carried 7-0.

FOIA RESOLUTIONS

Tammy Beal said the township needs to formally approve the Freedom of Information Act (FOIA) form and appoint someone as the FOIA coordinator.  Les Andersen motioned to adopt a resolution approving the FOIA Request for Public Records form, and to appoint Sandi Longstreet as the FOIA coordinator.  Dave Hamann seconded.  Roll call vote:  Lowe, Wyckoff , Hamann, Hodge, Andersen, Beal, Hanvey—all yes.  Resolution passed 7-0.

AUDIT PRESENTATION

Ken Palka and Chris Arsenault from Pfeffer, Hanniford & Palka were present to review the recent audit.  Mr. Palka reviewed the Annual Financial Report for the year ended June 30, 2007.  He specifically mentioned the Sewer Fund and said the township should consider increasing the sewer rates.  Bob Hanvey asked if they could provide a cash flow projection for sewer and water.  Mr. Palka said they will submit a proposal.  Mr. Arsenault reviewed the audit comments and recommendations.  The auditor has given the township their unqualified opinion.  Dave Hamann motioned to accept the audit report as presented.  Les Andersen seconded.  Motion carried 7-0.

CORRESPONDENCE/UPDATES

Norton Road Bridge :  Dan Lowe reported that the pavement was done today.  MDOT’s new estimate for completion is December 12 or sooner.

Jewell Road Bridge :  With regard to culverts, Tammy Beal said she talked with Mike Crain from the LCRC, who said the state holds government entities to different standards than individuals.

Logo/Flag:  Tammy Beal showed the board members the new township logo, which will be used on a new flag for MTA .

Township Tree:  The township officials and employees are sponsoring a Christmas tree at the Howell City Park through the Howell Area Parks & Recreation Authority.

Chestnut:  Bob Hanvey updated the board members on Chestnut.  They have filed a request for a new trial with the circuit court.  Our attorney has 21 days to respond.

Musson Property:  Charlie Musson has property adjacent to Harger Cemetery that he is interested in selling.  Tammy Beal said she wants to review the county specifications.  Phil Westmoreland said he will also get information.

Wireless Service:  Bob Hanvey and Paula Wyckoff updated the board members on a meeting they attended this week.  The project is planned to be complete by the end of 2008.  Municipalities will be asked to waive permit fees and to allow antennas on township property.  Michtel is asking municipalities to sign an agreement with the county.  A copy was provided for the board members to review prior to the next meeting.  Dave Hamann said the township needs to make sure it doesn’t conflict with its zoning ordinance.

FOR THE GOOD OF THE TOWNSHIP

Dan Lowe said there is a large pile of salt on the sidewalk that needs to be removed.  

CALL TO THE PUBLIC

None.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 8:40 p.m.  Travis Hodge seconded.  Motion carried 7-0.