BOARD OF TRUSTEES

                            AGENDA and DRAFT MINUTES

                         Thursday, September 24, 2009

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of September 24, 2009 Regular Meeting Minutes

b.)    Goodman Law Group Invoice ($1,190.00)

3.      Loves Creek/Sesame Drive Bids

4.      Vines Road

5.      Advanced Underground Invoice ($14,762.50)

6.      Marion Township Roads

7.      Copperfield Villa Lots

8.      Marion Township Park #2 (Gazebo, Buck Pole)

9.      Highland

Correspondence/ Updates

            FEMA/LOMA

            Fire Authority Mergers

            Township Vandalism

            Revenue

Call to the Public

Adjournment

                                      DRAFT MINUTES  

MEMBERS PRESENT:               Bob Hanvey , Paula Wyckoff , Scott Lloyd, Les Andersen , Travis Hodge, Tammy Beal , and Dan Lowe

MEMBERS ABSENT:                 None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m.  

PLEDGE TO THE FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Les Andersen motioned to approve the agenda as presented.  Tammy Beal seconded.  Motion carried 7-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda.  Tammy Beal seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

VINES ROAD

Included in the packet is an email from Dave Blackmar from Vines Road .  Mr. Blackmar is withdrawing his request for assistance from the township with regard to drainage.

ADVANCED UNDERGROUND INVOICE

Dan Lowe said Dan from Advanced was going to get a price for the lift station.  There is a substantial leak in the bottom of a manhole between the lift station and the river.  The cleaning that the invoice is for has been completed.  Les Andersen motioned to approve payment of the invoice from Advanced Underground for $14,762.50.  Scott Lloyd seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

TOWNSHIP ROADS

Dan Lowe updated the board members on his conversation with Mike Craine.  He also talked with Tim Johnson about dust control.  Triangle Lake Road needs to be done.  He asked if Marion Township is responsible for East Schafer; response was yes, and Putnam does West Schafer .  The LCRC also asked if the township wanted to pay for some tree trimming.  John Lowe said there are several trees in front of the township hall that are dead and could be removed.  Les Andersen said he took Tim Johnson to look at Francis Road , and it’s actually one of the better roads—there are only two small washouts.  Dan Lowe will follow-up with LCRC on dust control (AI #1.)

COPPERFIELD VILLA LOTS

After discussion, Scott Lloyd motioned to wait on this property until the tax sale next year.  Travis Hodge seconded.  Motion carried 7-0.

TOWNSHIP PARK #2

John Lowe presented two color options for shingles for the gazebo.  Travis Hodge motioned to select Williamsburg Slate.  Paula Wyckoff seconded.  Roll call vote:  Beal—no; Andersen—no; Hodge—yes; Wyckoff —yes; Lowe—yes; Hanvey—yes; Lloyd—no.  Motion carried 4-3.

Mr. Lowe updated the board members on the progress of the gazebo, as well as the buck pole.  He also updated the board members on the cell tower tree project.  He would like to build berms and then plant the trees.  He has four 25’ trees he can plant.  Scott Lloyd motioned to approve $4200 for tree installation, contingent on receiving the funds from AT&T.  Travis Hodge seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff , Beal, Lloyd, Hodge, Andersen—all yes.  Motion carried 7-0.

Scott Lloyd motioned to approve $2000 for installation of a berm.  Les Andersen seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff —all yes.  Motion carried 7-0.

Scott Lloyd motioned to postpone discussion on electrical service.  Tammy Beal seconded.  Motion carried 7-0.

HIGHLAND

Bob Hanvey updated the board members on this item, and will talk with Neil Goodman about a meeting with the board (AI #2.)  Scott Lloyd motioned to postpone this item for more information.  Paula Wyckoff seconded.  Motion carried 7-0.

LOVE’S CREEK/SESAME DRIVE BIDS

Bob Hanvey reported that one bid was received for $130,792.  Larry Grunn, 3969 Love’s Creek, asked about the engineering costs.  He also said the previous bid from the same company was less.  Phil Westmoreland said the previous bid didn’t include the gravel or the undercutting.  Mr. Westmoreland will monitor expenses so that the cost doesn’t exceed the 10% allowed.  Les Andersen motioned to approve the contract from Highway Maintenance & Construction Co. for the Love’s Creek/Sesame Drive SAD in the amount of $130,792, to be spread over five years starting with winter 2009 taxes, including additional expenses such as engineering and publications.  Tammy Beal seconded.  Roll call vote:  Lowe—yes; Lloyd—abstain; Beal—yes; Hanvey—yes; Wyckoff —yes; Hodge—yes; Andersen—yes.  Motion carried 6-0 (1 abstention.)

CORRESPONDENCE/UPDATES

Bob Hanvey reported that Mr. Rittenhouse on Jewell Road had his house removed from the flood zone.  Dan Lowe asked how much it cost and how long it took.  Mr. Hanvey said he thought it cost about $900 and took a few months.

Mr. Hanvey said the Howell Area Fire Authority is discussing merging with other fire authorities.  The fire chiefs intend to hold a meeting with township board members from all affected municipalities sometime in November.  There will also be an open house on Sunday, October 11 from 1:00-4:00 p.m.

Mr. Hanvey updated the board members on recent vandalism in Sundance Meadows and Hometown Village .  John Lowe said he will follow-up on the light at Park #1 (AI #2.)

A copy of the state revenue sharing check is included in the packets.

Paula Wyckoff reported that 86% of the summer taxes have been collected, compared to 89% last year at this time.

Tammy Beal passed out snowplowing bid specs for review prior to the next meeting.

Bob Hanvey said he was contacted by Mike Powell, representing George Jappaya, who said the temporary certificate of occupancy has expired and they will need to revise the site plan with the Planning Commission.  The building department has given them an extension until November 1.

Bob Hanvey asked the board members for any suggestions they may have regarding Darakjian.

CALL TO THE PUBLIC

John Lowe mentioned an ordinance imposing a curfew to help curtail vandalism.

Charlie Musson asked about the private road ordinance.

ADJOURNMENT

Tammy Beal motioned to adjourn at 9:35 p.m.   Les Andersen seconded.  Motion carried 7-0.