BOARD OF TRUSTEES

  AGENDA and DRAFT MINUTES

                                   Thursday, March 11, 2010

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of February 25, 2010 Regular Meeting Minutes

b.)    February 23, 2010 Planning Commission Report

c.)    February 23, 2010 Park Advisory Committee Report

d.)    Assessing Report

e.)    Complaint Form

f.)     DPW Report

g.)    Treasurers Report

h.)    Zoning Report

3.      Individual Wind Energy Conversion Systems

4.      Rocky Knoll Proposed Rezoning

5.      Budget (Actual)

6.      Lawn Mowing Specs

7.      Dust Control

8.      Road Millage

9.      Advisory Committee Reassessment & Officers

10.  Marion Township Park #2

           a.) Cemetery Railing

            b.) Heritage Days Sound System

c.) Gazebo Rental Policy (bring back handout)

11.  Unison Cell Tower Information

Correspondence/ Updates:

      Pending Litigation

      Marion Retail Center

      Tornado Siren

    *Next Meeting- March 25, 2009

    Call to the Public

    Adjournment

                                                DRAFT MINUTES

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff, Scott Lloyd, Les Andersen, Travis Hodge, Tammy Beal, and Dan Lowe

MEMBERS ABSENT:                 None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m.    

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Tammy Beal asked to have electronic poll book grant added as item #12.  Les Andersen motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Travis Hodge motioned to approve the consent agenda.  Tammy Beal seconded.  Motion carried 7-0.

WIND ENERGY CONVERSION SYSTEMS

The Planning Commission has asked the board for direction.  The board took no action at this time.

ROCKY KNOLL PROPOSED REZONING

A resident of Rocky Knoll has requested his property be rezoned to SR.  After discussion, this item will be postponed until more information is obtained.  Bob Hanvey will discuss with the attorney (AI #1), and John Lowe will discuss with the neighbor immediately south of the proposed rezoning area (AI #2.)

BUDGET (ACTUAL)

Bob Hanvey updated the board members on this item.  The allocation budget is due in April.  The board members discussed reimbursement from the county for unpaid taxes.  Mr. Hanvey said he’s inclined to not take the reimbursement.  He will be meeting with county representatives and the accountant again.

LAWN MOWING SPECS

Tammy Beal asked for any comments; she would like to publish next week.  The board discussed and decided to leave the specs as is.

DUST CONTROL

Tammy Beal provided quotes from Michigan Chloride and Dave Barr. Les Andersen motioned to select Michigan Chloride for dust control. Travis Hodge seconded. Motion failed 0-7. Tammy Beal will get more information on the brine solution.

ROAD MILLAGE

Les Andersen said he would like the public to make the decision on a road millage.

TOWNSHIP PARK #2

John Lowe updated the board on the status of the land acquisition grant.  He has an appointment with Mr. Corrigan on Monday.  The deadline to submit the application is April 1.  Tammy Beal motioned to move forward with the process to apply for a grant through the State of Michigan .  Travis Hodge seconded.  Roll call vote:  Wyckoff , Hodge, Lloyd, Hanvey, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

John Lowe said he will have information on costs for the next meeting.  Les Andersen motioned to spend up to $1,000 for rails for Lakeside Cemetery .  Travis Hodge seconded.  Roll call vote:  Lloyd, Hodge, Wyckoff , Hanvey, Beal, Lowe, Andersen—all yes.  Motion carried 7-0.

Tammy Beal motioned to adopt the gazebo policy as presented.  Paula Wyckoff seconded.  Motion carried 7-0.

UNISON CELL TOWER INFORMATION

The board members indicated they are not interested in pursuing an agreement with Unison.

ELECTRONIC POLL BOOK GRANT

Paula Wyckoff motioned to adopt a resolution authorizing the clerk to apply for the grant.  Scott Lloyd seconded.  Roll call vote:  Andersen, Lowe, Beal, Hanvey, Lloyd, Hodge, Wyckoff —all yes.  Resolution passed 7-0.

CORRESPONDENCE/UPDATES

Pending Litigation:  No new information.

Marion Retail Center : No new information.

Tornado Siren:   The new siren was tested and is working properly.

Tammy Beal said the next Heritage Days meeting is Monday, March 15 at 7:00 p.m.

Carlisle/Wortman will make a presentation to the board and Planning Commission on Tuesday, March 23 at 4:00 p.m.  

Daylight Savings Time begins this weekend.

Bob Hanvey reminded everyone to complete the census.

Paula Wyckoff thanked the board for making the decision to not charge the 3% late fee for taxes this year.  She reported that 92% have been collected.

CALL TO THE PUBLIC

None.

ADJOURNMENT

Tammy Beal motioned to adjourn at 9:15 p.m.  Les Andersen seconded.  Motion carried 7-0.